{"id":981,"date":"2026-08-19T21:10:25","date_gmt":"2026-08-19T21:10:25","guid":{"rendered":"https:\/\/buy.daytonproper.com\/?page_id=981"},"modified":"2026-08-19T21:10:25","modified_gmt":"2026-08-19T21:10:25","slug":"owner-accounting","status":"publish","type":"page","link":"https:\/\/buy.daytonproper.com\/ar\/owners\/owner-accounting\/","title":{"rendered":"Owner Accounting and Reporting"},"content":{"rendered":"\n

You should be able to answer the question “how did this property do last year?” without calling anyone or waiting for a reply.<\/p>\n\n\n\n

That sounds obvious. It is not the experience most owners we take over have been having.<\/p>\n\n\n\n

What you get<\/h2>\n\n\n\n
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  1. A monthly owner statement<\/strong> that reconciles — rent collected, fees, maintenance with detail, and what was distributed to you.<\/li>\n\n\n
  2. Portal access, always on.<\/strong> Pull statements, invoices, lease documents and transaction history yourself at 11pm on a Sunday.<\/li>\n\n\n
  3. Maintenance invoices attached,<\/strong> not summarized. If a line says $340 you can see what it was for and who did it.<\/li>\n\n\n
  4. Distributions on a set schedule,<\/strong> so you can plan around them rather than wonder.<\/li>\n\n\n
  5. Year-end 1099s<\/strong> and the annual summary your accountant actually wants, without a scramble in March.<\/li>\n\n\n
  6. Separate trust accounting<\/strong> for tenant funds, kept distinct from operating money as Ohio requires.<\/li>\n<\/ol>\n\n\n\n

    The test of a management company is the statement<\/h2>\n\n\n\n

    If you want to know whether a management company is any good, do not read their brochure. Ask to see a sample owner statement and try to reconcile it.<\/p>\n\n\n\n

    A statement that lumps maintenance into one line with no invoices, or that does not add up without an explanation, is telling you something. Owners frequently discover on takeover that they have not been able to reconcile their own property for years and had stopped trying.<\/p>\n\n\n\n

    Ours reconciles. That is a low bar and it is remarkable how often it is not cleared.<\/p>\n\n\n\n

    What this costs you<\/h2>\n\n\n\n

    Included. There is no fee to see your own numbers, no statement fee, and no charge for the portal — see the full fee schedule<\/a>.<\/p>\n\n\n\n

    Questions<\/h2>\n\n\n\n

    How often are distributions made?<\/h3>\n\n\n\n

    On a set monthly schedule, which we will confirm when you onboard so you can plan around it.<\/p>\n\n\n\n

    Can my accountant get access?<\/h3>\n\n\n\n

    Yes. Plenty of our owners give their CPA direct access rather than forwarding documents each spring.<\/p>\n\n\n\n

    What if a statement looks wrong?<\/h3>\n\n\n\n

    Tell us and we will walk it line by line. A statement you cannot reconcile is our problem to fix, not yours to accept.<\/p>\n\n\n\n

    Do you hold a maintenance reserve?<\/h3>\n\n\n\n

    Ordinary operating float, set in your management agreement. We do not require a large held reserve beyond that.<\/p>\n\n\n\n\n

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